1. Make a List of Potential Software Outsourcing Partners

Search for software outsourcing companies, avoid confusing them with software trading companies. Some useful keywords to search on Google: “software outsourcing company“, “software development services“, “IT outsourcing“.

Prioritize companies near your office for convenience. Collect a list of potential companies, the more options the better. Please refer to the article on “Writing software on demand“.

Software development

2. Collect Detailed Information

Make a list of companies and collect important information:

• Website: Evaluate the level of professionalism, service portfolio and typical projects.
  Office address: The company has a clear address, not just a virtual office.
• Year of establishment: Look up on the Department of Planning and Investment or check the domain name at who.is.
• Companies operating for more than 5 years are often more stable.
• Leadership Information: Look up on LinkedIn or the company website to know the experience and vision of the leadership team.
• Company size: Total number of employees, technical team.
• Annual revenue: Assess financial capacity and stability.
• Typical projects and customers: Project name, implementation time, number of employees participating, implementation budget.

3. Contact & Actual Evaluation of Outsourcing Software

Call and arrange a meeting to evaluate:

• Working office: Consider infrastructure, working environment.
• Human resources: Reception, professional working style or not.
• Actual projects: Ask for a presentation of implemented projects.

4. Scoring & Shortlisting

Score based on important criteria, such as:

• Experience & company size
• Previous project quality
• Customer consulting & feedback capabilities
• Human resources & technology used
• Transparency & reputation in the market

You can refer to the sample evaluation table for more objective results.

5. Request for Quotation & Consulting

Send detailed requests to the 5-10 companies with the highest scores and evaluate the feedback based on:

• Implementation cost: Consider the budget appropriate to the project scale.
• Implementation time: Evaluate whether the progress meets the requirements.
• Participating human resources: List the specific qualifications, experience, and roles of each individual in the project.

6. Select the Final Software Outsourcing Partner

Filter out the 2-3 best companies and invite them to present. During the presentation:

• Ask questions about the working process, risk handling methods.
• Ask about after-sales, maintenance and post-implementation support policies.
• Evaluate the partner’s ability to meet requirements and flexibility.

Then, organize a group meeting to analyze and select objectively based on data, avoiding emotional decisions. The final result will be submitted to the leader for approval.

7. Conclusion

The process of selecting a software outsourcing partner needs to be done systematically, from making a list, collecting information, verifying the facts, scoring to negotiating the contract. A suitable partner will not only help you optimize costs but also ensure software quality and sustainable business development.

For software consultation, please contact us at Software Maytech